Terms and Conditions

1. Who we are and how these terms apply

These Terms and Conditions (“Terms”) form a legal agreement between you and [Add your legal name], trading as Invoice Easy (“Invoice Easy”, “we”, “us” or “our”). Our company number is [Add company number, or remove if not applicable] and our address is [Add your registered or trading address].

By downloading, installing, purchasing or using Invoice Easy (the “App”), you agree to these Terms and acknowledge our Privacy Policy. If you do not agree, do not use the App. If you use the App for a business, you confirm that you have authority to bind that business.

You must be at least 18 years old and legally capable of entering into this agreement.

2. What Invoice Easy does

Invoice Easy is a local-first tool for creating, storing, exporting and sharing invoices and related business records. It is not an accounting firm, tax adviser, law firm, payment institution, debt-collection service or records-retention service.

You remain responsible for every invoice you issue. You must verify the recipient, dates, descriptions, quantities, prices, tax treatment, payment details, totals and legal disclosures before sending an invoice.

3. Licence to use the App

Subject to these Terms and payment of any applicable charges, we grant you a limited, personal, non-exclusive, non-transferable, non-sublicensable and revocable licence to install and use the App on devices you own or control for your own invoicing and business administration.

You must not, except where applicable law expressly permits it:

• copy, modify, translate, adapt or create derivative works from the App;
• reverse engineer, decompile, disassemble or attempt to discover its source code;
• sell, rent, lease, sublicense, redistribute or commercially exploit access to the App;
• remove proprietary notices, bypass security or subscription controls, or interfere with the App’s operation;
• use automated means to access, probe or overload the App or any connected service.

The App, its code, visual design, branding and all materials supplied by us remain owned by us or our licensors. No rights are granted except the limited licence stated above.

4. Your information and responsibilities

You retain ownership of information and content you enter into the App. You are solely responsible for ensuring that you have a lawful basis and any required notices or permissions to record and use personal information about clients, contacts and other people.

You must keep your device, passcode, operating system and backups secure. You must not enter information you are prohibited from holding or use the App to create fraudulent, misleading, abusive, infringing or unlawful material.

5. Local storage, exports and backups

Your business profile, client records, invoices, line items and saved payment details are stored in the App’s database on your device. We do not operate an Invoice Easy account or cloud database containing a recoverable copy of those records.

You are responsible for exporting and safely storing backups. If you uninstall the App, erase, lose or replace your device, allow a third party to access it, or suffer device or storage failure, your records may be permanently lost or disclosed. We cannot retrieve them for you.

When you export, email, print, save or share an invoice or backup, the chosen operating-system service and receiving application handle that file under their own terms. Check the recipient and destination before sharing.

6. Invoice, tax and regulatory compliance

You are responsible for complying with all laws and professional obligations that apply to your business, including invoicing, tax, VAT or sales tax, record retention, data protection, sanctions, consumer protection and sector-specific requirements.

Calculations, exchange-rate information, templates, country defaults, tax labels and other output are convenience features. They may not reflect your circumstances or the latest law. You must obtain professional advice where needed and independently verify all output.

7. Invoice Easy Pro subscriptions

Some or all functionality may require an auto-renewing Invoice Easy Pro subscription. The price, billing period, trial eligibility and included features shown in the App Store or Google Play purchase screen immediately before purchase form part of these Terms.

• Billing: Apple or Google charges your store account. We do not receive your full payment-card details.
• Trials: if a trial is offered, it converts to a paid subscription unless cancelled before the deadline shown by the store.
• Renewal: subscriptions renew automatically unless cancelled through your store account at least 24 hours before the current period ends, subject to the store’s applicable rules.
• Cancellation: cancellation stops future renewal. Access normally continues until the end of the paid period.
• Refunds: Apple or Google administers payments and refund requests under its policies. This does not affect rights that cannot lawfully be excluded.
• Price changes: future prices may change. Any notice or consent required by law or store rules will be provided before the change applies.

Deleting the App does not cancel a subscription. You must cancel it in your Apple or Google subscription settings.

8. Updates, availability and changes

We may update, add, remove, suspend or discontinue features to improve the App, address security or legal issues, respond to third-party changes, or operate the service commercially. We do not promise that every feature or operating-system version will remain supported.

The App may be unavailable, contain errors or fail to work with particular devices, files, mail apps, printers or third-party services. You should install updates promptly and maintain an alternative way to access records needed for legal, tax or business continuity purposes.

9. Third-party services

The App relies on services provided by Apple, Google, RevenueCat and PostHog, and may interact with your device contacts, photo library, mail composer, file storage, print tools and share sheet. We do not control those services and are not responsible for their availability, acts or omissions. Their own terms and privacy policies apply.

10. Suspension and termination

You may stop using and uninstall the App at any time. We may suspend or terminate your licence if you materially or repeatedly breach these Terms, use the App unlawfully, threaten the security or operation of the App, or if we are required to do so by law or a platform provider.

On termination, your licence ends. Provisions concerning ownership, responsibility for records, disclaimers, liability, indemnity and disputes continue where their nature requires.

11. Disclaimers

Nothing in these Terms affects statutory guarantees or remedies that cannot lawfully be excluded. Subject to that sentence, the App is supplied “as is” and “as available”. To the fullest extent permitted by law, we exclude implied terms, warranties and representations concerning availability, accuracy, uninterrupted operation, fitness for a particular purpose and non-infringement.

We do not guarantee that using the App will cause an invoice to be delivered, accepted or paid, that a recipient’s mail system will receive it, or that your records will never be lost or corrupted.

12. Our liability

We do not exclude or limit liability where doing so would be unlawful, including liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or breach of rights that law does not allow us to exclude.

If you are a consumer

We are responsible for reasonably foreseeable loss caused by our breach of these Terms or failure to use reasonable care and skill. We are not responsible for business losses, loss caused by your failure to follow instructions or maintain backups, or loss that was not reasonably foreseeable when this agreement began.

If you use the App wholly or mainly for business

To the fullest extent permitted by law, we are not liable for loss of profit, revenue, business, contracts, opportunity, goodwill, anticipated savings or data, or for indirect or consequential loss. Our total aggregate liability arising from or relating to the App in any 12-month period is limited to the greater of the subscription charges you paid during that period and £100.

13. Business-user indemnity

If you use the App wholly or mainly for business, you will indemnify us against reasonable losses, liabilities, costs and expenses arising from a third-party claim caused by your unlawful invoices or content, your infringement of another person’s rights, or your material breach of Sections 4 or 6. This does not require you to indemnify us for loss caused by our own negligence or breach.

14. Apple-specific terms

If you obtained the App through Apple, these Terms are between you and us, not Apple. Apple has no obligation to provide maintenance or support. Where the App fails to conform to an applicable warranty, you may notify Apple and Apple may refund the purchase price, if any, to the extent required by its rules. Apple is not responsible for other claims relating to the App.

You confirm that you are not located in a country subject to a US Government embargo and are not listed on a US Government prohibited or restricted parties list. Apple and its subsidiaries are third-party beneficiaries of these Terms and may enforce them against you.

15. General legal terms

• Changes: we may update these Terms. Material changes will be brought to your attention where reasonably practicable. Changes apply prospectively from their stated effective date.
• Assignment: we may transfer this agreement as part of a reorganisation, financing, sale or transfer of the App, provided this does not reduce mandatory consumer rights. You may not transfer it without our written consent.
• Severability: if a provision is unlawful or unenforceable, it will be adjusted or removed only to the extent necessary; the remaining provisions continue.
• No waiver: delay in enforcing a right does not waive it.
• Entire agreement: if you are a business user, these Terms and the documents they expressly reference are the entire agreement concerning the App.
• Third parties: except for Apple as stated above, no person other than you and us may enforce these Terms.
• Events outside control: we are not responsible for delay or failure caused by events reasonably outside our control.

16. Governing law and disputes

These Terms are governed by the law of England and Wales.

If you are a consumer, you may bring proceedings in the courts of the part of the United Kingdom where you live, and you retain any mandatory protections of your country of residence. If you are a business user, the courts of England and Wales have exclusive jurisdiction.

17. Contact

Questions about these Terms may be sent to [Add support email] or by post to [Add your registered or trading address].